Project Coordinator supporting medical communications projects at a Toronto agency. Coordinating timelines, documentation, MLR reviews, meetings, billing, and project reporting.
About the role
- Project Coordinator assisting project management team with scheduling, budgeting, and client relations. Responsible for project documentation and ensuring data integrity across systems.
Responsibilities
- Development and maintenance of system project records, schedules, budget plans and resource plans for Project Managers
- Administration of project contracts (including subcontracts), invoices, purchase orders, and change orders
- Provide project status updates utilizing Power BI data, Microsoft Dynamis, and Wrike
- Coordinate with Project Managers to maintain project data integrity across different systems
- Project status, cost, and profitability reporting and analysis
- Project cost accounting
- Project document organization, control, and management
- Coordination and scheduling of project meetings, support of Project Managers
- Development of meeting agendas and minutes in support of Project Managers
- Coordination of project deliverables in support of Project Managers
- Assist Project Managers with other general responsibilities and tasks as delegated
Requirements
- A Bachelor’s Degree or 5 years professional experience in a related field
- Certified Associate Project Manager (CAPM) Certification preferred
- Prior scheduling experience with Microsoft Project preferred
- Experience with Microsoft Dynamics 365 and Wrike preferred
- Demonstrate the ability to be organized and set priorities to work on multiple projects and meet deadlines
- Must be able to prepare clear and concise status updates and reports as required
- Establish and maintain effective working relationships with those contacted in the course of work
- Demonstrate willingness to learn new skills based on type of work assigned
- Consistently produce results that meet goals, have high work standards, and understand the business environment and processes
- Achieve results by problem solving, setting priorities and organization
- Strive for individual excellence by seeking challenges and self-development, demonstrating high levels of expertise, and showing commitment, self-confidence, and integrity
- Must have strong quantitative skills with ability to design moderately complex spreadsheet solutions, database queries, and other analytical tools.
- Must have strong organizational skills
- Must be legally entitled to work in Canada
- Must possess a valid Canadian Driver’s License and ability to meet company driving standards
- Must have the ability to travel across the United States and Canada.
Benefits
- Flexible Workplace
- Employee Ownership
- Competitive Pay
- Comprehensive Benefits Package
- Collaborative Environment
- Innovative Culture
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