AVP leading Manulife’s global payroll and rewards operations for 40,000 employees. Driving compliance, transformation, vendor performance, and high - performing international teams.
WR
Payroll and Pension Administrator
Posted 2 months ago
About the role
- Payroll and Pension Administrator managing payroll processes for Women’s Centre of York Region in Newmarket. Ensuring timely and accurate payroll administration with confidentiality and compliance.
Responsibilities
- Process payroll accurately and on schedule for all employees.
- Enter and verify payroll information, including salary changes, hours, vacation, statutory holidays, paid and unpaid leaves, deductions, taxable benefits, and other adjustments.
- Ensure payroll is reviewed and approved according to organizational procedures before final submission.
- Maintain accurate and confidential payroll records.
- Ensure payroll aligns with employment agreements, organizational policies, and applicable employment legislation.
- Prepare Records of Employment, T4s, and other payroll-related documents as required.
- Track vacation, sick time, statutory holiday pay, and other paid/unpaid time as required.
- Respond to employee payroll questions in a timely, professional, and confidential manner.
- Ensure source deductions and employer contributions are calculated accurately.
- Prepare and submit payroll remittances on time, including CPP, EI, income tax, and other required remittances.
- Reconcile payroll reports to payroll registers, bank payments, and accounting records.
- Identify and resolve payroll discrepancies in collaboration with the Executive Director and/or bookkeeper.
- Maintain payroll documentation for audit, compliance, and reporting purposes.
- Administer employee pension enrolments, changes, leaves, and terminations.
- Calculate, process, and reconcile employee and employer pension contributions.
- Submit pension remittances accurately and on schedule.
- Maintain accurate pension records and ensure they align with payroll records.
- Liaise with the pension provider regarding administrative matters.
- Support employees with basic pension administration questions and direct complex plan-specific questions to the pension provider.
- Ensure pension administration follows plan requirements and organizational policies.
- Maintain confidential payroll and pension files.
- Coordinate with the Executive Director or designate regarding new hires, departures, salary changes, leaves, and pension eligibility.
- Support year-end payroll and pension reporting processes.
- Provide payroll and pension reports to the Executive Director, bookkeeper, accountant, or auditor as required.
- Follow internal controls related to payroll approval, pension administration, and confidential records.
- Identify errors, risks, or gaps in payroll and pension processes and bring them forward.
- Recommend improvements to payroll timelines, forms, tracking tools, and documentation processes.
- Support clean, organized records for audits, funder reporting, and internal review.
Requirements
- Post-secondary education in payroll, accounting, bookkeeping, finance, human resources, business administration, or equivalent experience.
- Minimum 2 to 3 years of payroll administration experience.
- Experience administering pension plans is strongly preferred.
- Knowledge of payroll legislation, statutory deductions, payroll remittances, ROEs, T4s, vacation pay, and taxable benefits.
- Experience with payroll software or payroll service providers.
- Strong attention to detail and accuracy.
- Ability to manage confidential employee information with professionalism and discretion.
- Strong organizational skills and ability to meet recurring deadlines.
- Proficiency with Microsoft Excel and/or Google Sheets.
- Experience in a non-profit, charitable, or community-based organization is an asset.
- Understanding of trauma-informed, anti-oppressive, and equity-centred work is an asset.
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