Senior Manager handling global payroll systems and equity operations for fintech company Hopper. Leading a team and designing efficient payroll processes in a remote setting.
About the role
- Senior Payroll Clerk ensuring accurate payroll processing for Seaspan Shipyards' hourly employees. Involves payroll system management and adherence to collective agreements.
Responsibilities
- Reviews and processes payroll and all payroll-related forms for completeness and accuracy.
- Ensures timecard data is accurately entered into the payroll system.
- Processes layoffs and follows payroll procedures for terminated employees.
- Contacts operations supervisors for any missed timecards or discrepancies with timecards.
- Reviews and processes all special payments as required and in accordance with current CRA rules.
- Compiles and accurately processes payroll data such as garnishments, vacation time, union dues, benefits, insurance and other deductions.
- Ensures all deductions are made as scheduled and in accordance with relevant collective agreements.
- Creates and runs required internal management reports from the payroll system.
- Calculates, prepares and reports statutory remittances and voluntary payroll deductions in a timely manner and balance to the General Ledger.
- Responsible for paystub sealing and distribution.
- Prepares payroll distribution, expense, benefit and other journal entries and reconcile related payroll general ledger accounts.
- Assists in the reconciliation, creation and timely distribution of T4s/T4As.
- Maintains an accurate set of confidential employee files by sorting and filing copies of documents after each pay run.
- Responds to employee, union, benefit carriers and government agencies regarding payroll inquiries.
- Responsible for preparing timecards for upcoming pay period.
- Assists other payroll clerks for vacation relief or during peak periods.
- Performs other administrative duties as requested.
- Trains Payroll back up and reviews the work during the training process.
- Provides training to other Payroll Clerks as required.
- Provides back-up relief to cover other payrolls.
- Participates in required meetings providing input.
- Participates and assists in implementation of new systems as required.
- Performs other payroll and accounting related duties as assigned.
- Prepares ad hoc reports as requested.
- Performs additional duties as assigned.
Requirements
- Completion of Grade 12 education
- Completion of Canadian Payroll Association’s Payroll Compliance Practitioner (PCP) Certification, or an equivalent combination of education and experience
- Minimum 3 years payroll experience utilizing a computerized payroll program, (preferably JD Edwards in a large multi-union environment)
- Experience with JD Edwards’s system an asset
- Knowledge of the methods, practices, and procedures employed in the preparation and processing of payrolls
- Intermediate level computer skills with ability to work with computer applications such as word-processing, spreadsheet, and database software in a Windows environment
- Understanding of operational inter-dependence between Human Resources and Payroll is an asset
- Ability to communicate courteously and effectively with various groups in writing, in person and on the telephone.
- Ability to maintain sustained attention to detail with high level of accuracy
- Ability to co-operate and communicate confidentially and to maintain and control confidential payroll information and records
- Ability to multi-task and meet deadlines while dealing with frequent interruptions
- Ability to make decisions and work with limited supervision
- Ability to exercise initiative and contribute ideas to improving departmental operations and service to employees
- Ability to work effectively as a team with good interpersonal skills
- Ability to interpret and apply Union, government, agency, and departmental policies, procedures and guidelines.
- Ability to perform mathematical calculations with speed and accuracy.
Benefits
- Optional hybrid work schedule after 90 days
- Subject to the terms of the Flexible Work Policy Agreement
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