Accounts Payable Concierge overseeing invoices, reimbursements, tax compliance, and vendor payments. Supporting We Are Social’s global, socially - led creative agency finance operations.
About the role
- Accounts Payable Supervisor leading full-cycle AP, vendor compliance, and team development. Supporting a Canadian real estate developer’s construction and investment operations.
Responsibilities
- Lead, coach, and support the Accounts Payable team
- Oversee the full-cycle AP process, including invoices, purchase orders, subcontractor payments, progress draws, holdbacks, and vendor payments
- Ensure proper coding of invoices to projects, cost codes, departments, and GL accounts
- Monitor team performance through goal-setting, coaching, and performance metrics
- Administer and optimize TimberScan and SAP Concur
- Act as the main point of contact for vendor onboarding, credit applications, payment inquiries, and vendor account issues
- Maintain the vendor master file, including banking details, WSIB clearance certificates, insurance documentation, tax information, and compliance requirements
- Support month-end and year-end processes, vendor reconciliations, AP aging review, and discrepancy resolution
- Collaborate with teams to resolve invoice issues, payment discrepancies, contract billing concerns, and documentation gaps
- Ensure compliance with internal controls, company policies, audit requirements, and construction-related payment documentation
- Develop AP templates, standard operating procedures, training materials, and process documentation
- Identify opportunities to streamline workflows, reduce manual processes, improve reporting, and strengthen AP controls
- Participate in recruiting, onboarding, training, and developing AP team members
Requirements
- 5+ years of progressive Accounts Payable experience, including supervisory or team leadership experience
- Experience in construction, real estate development, property management, or project-based accounting is strongly preferred
- Bachelor’s degree or college diploma in accounting, finance, business administration, or a related field is preferred
- Strong understanding of full-cycle AP, vendor management, payment processing, invoice matching, coding, reconciliations, and month-end procedures
- Knowledge of construction accounting processes, including project cost coding, progress billing, subcontractor invoices, holdbacks, WSIB, insurance certificates, and vendor compliance documentation
- Experience with QuickBooks, Sage 300 CRE, TimberScan, SAP Concur, or similar AP and accounting systems is preferred
- Proven leadership skills with the ability to set clear expectations, coach team members, promote accountability, and drive results
- Strong analytical and problem-solving skills
- Excellent attention to detail and accuracy, with the ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Proactive, hands-on approach with a continuous improvement mindset
- High level of integrity, professionalism, and discretion when handling sensitive financial and vendor information
- Strong proficiency in Microsoft Office, especially Excel, Outlook, and Word
Benefits
- Tuition and education reimbursements
- 15 vacation days annually
- 5 paid wellness days annually
- 3 paid sick days annually
- Competitive salaries based on compensation market reviews
- Employee Home Ownership Program with a discount off the total purchase price for eligible team members
- Comprehensive benefits coverage including dental, prescriptions, vision care, paramedical practitioners, life insurance and more for full-time employees and dependents
- Annual health, lifestyle and wellness spending accounts for fitness classes, gym memberships, family and pet needs, additional health benefits and more
- 24/7 access to an online therapy provider
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