Accounts Payable Concierge overseeing invoices, reimbursements, tax compliance, and vendor payments. Supporting We Are Social’s global, socially - led creative agency finance operations.
About the role
- Accounts Payable Coordinator managing invoice processing, vendor payments, reconciliations, and month-end close for Mattr’s manufacturing business. Primarily remote from Calgary or Toronto with occasional onsite work.
Responsibilities
- Process and post vendor invoices to appropriate general ledger accounts and cost centres
- Match invoices to purchase orders and receipts using 2-way and 3-way matching processes
- Investigate and resolve quantity, pricing, and receipt discrepancies
- Maintain complete and audit-ready supporting documentation
- Prepare and execute vendor payment runs, including EFT, cheque, and wire payments
- Verify payment terms, approval requirements, and banking information
- Identify early-payment discounts while preventing duplicate or late payments
- Reconcile vendor statements and resolve discrepancies
- Respond to vendor and internal inquiries regarding invoice and payment status
- Maintain vendor master data, including contact, banking, and tax records
- Process intercompany invoices and reconcile intercompany balances
- Collaborate with divisional finance teams before month-end close
- Review employee expense reports for policy compliance, coding accuracy, and documentation
- Generate and analyze accounts payable aging reports
- Support month-end reconciliations, accruals, reporting, and subledger maintenance
- Maintain compliance with internal controls, approval policies, and segregation-of-duties requirements
Requirements
- 2+ years of full-cycle accounts payable or related accounting experience
- Experience with invoice processing, PO matching, and vendor statement reconciliation
- Proficiency with ERP/accounting systems and Microsoft Excel, Word, and PowerPoint
- Experience with intercompany processing and month-end AP close in a multi-entity environment
- Hands-on experience with AP automation and expense-management platforms (e.g., SAP, Oracle, Microsoft Dynamics, Concur, Coupa)
- Full-cycle accounts payable processing and 2-/3-way PO matching
- Intermediate Microsoft Excel (lookups, pivot tables) and Word/PowerPoint
- Vendor statement and subledger reconciliation
- GL coding, cost-centre allocation, and basic sales tax treatment on payables
- AP internal controls and audit documentation
- Strong attention to detail and accuracy under recurring deadlines
- Effective written and verbal communication with vendors and internal teams
- Strong organization and time management across high transaction volumes
- Problem-solving and professional dispute resolution
- Ability to work independently with minimal supervision and as part of a team
Benefits
- Flexible health, dental & vision benefits with HSA rollover
- Employer-paid Life, AD&D, and Disability insurance
- Attractive incentive bonus plans
- 24/7 Employee & Family Assistance Program (EFAP)
- Wellness and mental health support programs
- Exclusive discounts (Perkopolis & GoodLife Fitness)
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