About the role

Executive Assistant supporting Arc’teryx Brand Marketing leadership through scheduling, travel, events, and initiatives. Helping a global outdoor apparel company maximize executive and team impact.

Responsibilities

Exercise sound independent judgment and accountability in decision-making
Anticipate needs, solve problems, and remove obstacles
Build strong relationships across all levels
Adapt quickly to new tools, processes, and priorities
Navigate team and cross-functional dynamics professionally
Provide executive administrative support, including proactive scheduling and calendar management
Manage inboxes and draft correspondence
Organize international and domestic travel arrangements
Coordinate complex market visits
Develop agendas, meeting minutes, and presentation materials
Organize onsite/offsite meetings and team-building events
Coordinate internal resources and third-party vendors for events
Partner with cross-functional teams on company-wide initiatives
Organize and submit expense reports
Represent the organization professionally and with integrity
Support leaders in decision-making, program management, and initiative implementation
Work toward professional development goals

3+ years of experience as an Executive Assistant supporting VP-level or senior leaders
Highly skilled in Microsoft Office
Strong business acumen
Strong time management, judgment, and prioritization skills
Strong emotional intelligence, discretion, and ability to maintain confidentiality
Several years’ experience managing an Executive’s schedule end-to-end, including pre-reads, agendas, and follow-ups
Creative problem-solving and sense of urgency
Ability to build relationships and partnerships across the organization
Effective communication and exceptional interpersonal skills
Highly organized and current with the latest Office tools
Interest in event management and ability to organize team events with attention to detail
Experience managing complex international travel, including multi-leg itineraries and frequent changes
Flexibility to work occasional evenings, weekends, or holidays to support a global business
Ability to balance autonomy and collaboration
Commitment to continuous improvement and doing what is right
Candidates must be eligible to work in Canada