Benefits Specialist administering group benefits, retirement plans, and HRIS processes for Canadian roofing - materials manufacturer IKO Industries. Supporting employees, vendors, enrolment, audits, and reporting.
About the role
- HR Coordinator supporting onboarding, benefits, people operations, and recruitment coordination at a quantum technology company. Maintaining accurate HRIS/ATS records and employee experiences as Photonic scales.
Responsibilities
- Support the full employee lifecycle from onboarding and benefits administration through day-to-day people operations and recruitment coordination
- Coordinate end-to-end onboarding, including employment paperwork, equipment and system access, orientation, pre-start communications, and relocation logistics
- Deliver new hire orientation sessions and coordinate milestone check-ins
- Coordinate offboarding, including exit documentation, access removal, and exit interviews
- Administer benefits enrollments, changes, and terminations
- Answer employee questions about benefits and support leave administration, including parental leave top-ups
- Reconcile monthly benefits invoices, maintain benefits data in the HRIS, and support annual benefits renewal
- Maintain employee records in the HRIS and process lifecycle changes for payroll
- Prepare employment letters, contract amendments, and other HR documentation
- Respond to employee and manager inquiries about HR policies, programs, and processes
- Support HR reporting, audits, employment standards compliance, and privacy requirements
- Help plan and deliver People & Culture programs, including engagement surveys, learning programs, and social events
- Coordinate interview scheduling and logistics for candidates, recruiters, and hiring teams
- Prepare and post job descriptions on the ATS and job boards
- Support targeted sourcing using LinkedIn Recruiter and Boolean search
- Maintain accurate candidate records and activity notes in the ATS
- Conduct reference checks and assist with offer document preparation
- Partner with the People & Culture team, managers across the business, and recruiters to deliver a strong employee experience
Requirements
- 3+ years of experience as an HR Coordinator, HR Assistant, Recruiting Coordinator, or in a similar People Operations role
- Post-secondary degree or diploma in Human Resources, Business Administration, or a related field
- Experience across the employee lifecycle, ideally including onboarding, benefits administration, and recruitment coordination
- Hands-on experience with HRIS and ATS platforms
- Familiarity with LinkedIn Recruiter or comparable sourcing tools is an asset
- Strong written communication and attention to detail
- Ability to manage multiple requests and shifting priorities in a fast-paced environment
- Sound judgment and discretion when handling sensitive and confidential information
- Working knowledge of British Columbia employment standards and Canadian group benefits plans
- Experience supporting a fast-growing technical or research-heavy organization
- Experience with Boolean search and sourcing for technical or niche roles
- CPHR designation or progress toward it, or post-secondary education in Human Resources
- Cover letter included with resume in one file
Benefits
- Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
- Enjoy a fast-paced and fun environment where you can try new things while solving innovative challenges every day
- Inclusive company culture that values collaboration
- Regular social events and fun activities keep our global team connected
- Competitive compensation package including stock options and relocation assistance for global talent
- Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account
- Accommodation support throughout the hiring process
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