HR Coordinator supporting onboarding, benefits, people operations, and recruitment coordination at a quantum technology company. Maintaining accurate HRIS/ATS records and employee experiences as Photonic scales.
About the role
- VP of Human Resources building audit-ready HR infrastructure for Photonic’s global quantum technology growth. Leading recruitment, rewards, compliance, HR operations, and employee experience.
Responsibilities
- Lead and develop the HR team across recruitment, HR operations, compensation & benefits, and HR business partnership
- Build a high-performing, service-oriented HR team for rapid scaling and pre-exit operational rigor
- Set operational priorities, manage team capacity, and ensure consistent, audit-ready delivery
- Own end-to-end recruitment, including sourcing specialized scientific and engineering talent such as PhDs, quantum, and photonics professionals
- Scale recruitment to meet aggressive hiring plans and pre-exit milestones
- Partner with hiring managers to define roles, success criteria, and interview plans
- Oversee employer branding, candidate experience, and recruitment analytics
- Manage compensation and benefits programs across Canada, the US, and the UK
- Maintain market-competitive compensation structures, equity documentation, pay equity analysis, and total rewards benchmarking
- Administer equity programs and partner with Finance on compensation planning, budgeting, and reporting
- Oversee HR operations including HiBob HRIS, payroll, benefits administration, onboarding/offboarding, and employee lifecycle management
- Ensure employment-law and regulatory compliance across jurisdictions through documentation, audit trails, and policy frameworks
- Drive process improvement and automation
- Provide HR partnership to leaders on performance management, employee relations, and workforce planning
- Coach managers on people leadership, difficult conversations, and team dynamics during organizational change
- Execute performance reviews, goal-setting frameworks, and employee development programs
- Own engagement surveys, action planning, and recognition programs
- Ensure onboarding reinforces Photonic’s values and sets new hires up for success
- Monitor employee experience metrics and proactively address retention risks
Requirements
- 12+ years of progressive HR experience, with at least 5 years leading an HR team in a scaling technology or deep tech environment
- Experience building HR operations through a company’s pre-exit or pre-IPO phase
- Demonstrated expertise across recruitment, compensation & benefits, HRIS, compliance, and HR business partnership
- Experience managing HR operations across multiple geographies; Canada required, US and/or UK strongly preferred
- Proven ability to build and scale HR processes and teams through rapid growth from 100 to 500+ employees
- Strong knowledge of Canadian employment law; familiarity with US and UK employment regulations is a significant asset
- Hands-on experience with modern HR systems, including HiBob, ATS platforms, and payroll systems
- Comfortable with the pace, ambiguity, and shifting priorities of a growth-stage company
- A bias to action, operational discipline, and a genuine love of building
- Cover letter with resume in one file
Benefits
- Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
- Join at a pivotal moment — help shape and lead an organization through one of the most exciting phases a company can experience
- Inclusive company culture that values collaboration
- Regular social events and fun activities keep our global team connected
- Competitive compensation package including stock options and relocation assistance for global talent
- Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account
- Full time roles are eligible for equity and benefits
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