Accounts Payable Concierge overseeing invoices, reimbursements, tax compliance, and vendor payments. Supporting We Are Social’s global, socially - led creative agency finance operations.
About the role
- Accounts Payable Specialist processing invoices, payments, and month-end close for SOCi’s AI-powered marketing platform. Supporting vendor management, financial controls, and AP automation remotely in British Columbia or Ontario.
Responsibilities
- Review, code, and process vendor invoices in compliance with POs, company policies, and accounting standards
- Monitor the AP inbox and resolve invoice exceptions, including no-PO invoices and autopay entries
- Maintain vendor records, verify new vendor details, and handle inquiries or disputes
- Clean up duplicate vendor records and manage vendor inactivation
- Prepare and execute weekly payment runs via ACH, checks, or electronic transfer
- Reconcile the AP subledger to the GL and post accruals for unbilled expenses
- Validate expense classifications and support P&L variance analysis
- Clear sync errors between systems such as NetSuite
- Maintain organized records for audit-readiness
- Assist with 1099 reporting and ensure compliance with internal controls and accounting policies
- Partner with Procurement, Accounting, and FP&A
- Identify and implement improvements to streamline AP processes, enhance automation, and strengthen controls
- Adapt to changes in the job description and perform other duties as assigned
Requirements
- 5+ years of experience in full-cycle accounts payable
- Strong working knowledge of US GAAP, especially accruals, prepaids, and expense recognition
- Experience with NetSuite or comparable ERP systems
- High attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently and manage multiple priorities in a deadline-driven environment
- Strong verbal and written communication skills
- Intermediate Excel skills, including pivot tables, lookups, and basic formulas
- Willingness to adapt to changes in the job description and accept other duties as assigned
- Experience with system integrations or AP automation tools (desired, not required)
- Familiarity with 1099 reporting requirements (desired, not required)
- Exposure to cross-functional finance operations such as procurement and FP&A (desired, not required)
- Experience working in a remote or distributed team environment (desired, not required)
- Bachelor’s degree in Accounting, Finance, or a related field
Benefits
- Health insurance plans, dental, and vision
- Wellness incentives
- 401(k) plan with employer match
- Flexible paid time off
- Quarterly wellness days
- Paid holidays
- Unique employee engagement programs
- Empowering Career Growth and Success
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Degree requirement
No Education Requirement
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